DBS update service

Posted: 18th October 2013

Disclosure and Barring ServiceIn December 2012, the Criminal Records Bureau (CRB) and the Independent Safeguarding Authority merged to form the Disclosure and Barring Service (DBS). CRB checks are now called DBS checks and the DBS only issues certificates to the individual on whom the check is made.

Under the new regime, for an annual subscription of £13 (free for volunteer workers) individual applicants can have their DBS certificate kept up to date using the DBS Update Service and take it with them from one role to another within the same workforce – i.e. where the same level and type of check are required – rather than having to apply for a new one each time.

Employers wishing to make use of the Update Service to carry out a DBS status check can do so if they have viewed the original certificate and obtained the individual’s permission. All status checks are recorded and can be viewed by the individual on their Update Service account.

If you wish to subscribe to the Update Service, you can do so when you apply for your next DBS check, using your application reference number. This number is printed on the DBS form. Alternatively, you can ask your employer or the checking organisation for it. Your application form must be received by the DBS within 28 days of subscribing.

If you forget to subscribe at this time you still have another opportunity when you receive your DBS certificate. To subscribe with your DBS certificate number you must do so within 14 days of the DBS certificate issue date.

Guidance on the Update Service for applicants can be found on the GOV.UK website.